Customer Service: Technical Questions

  1. I've downloaded ICM, but it's still not working. Why?

  2. What is my ICM number?

  3. I do not remember my ICM password. How do I change it?

  4. I have Call Waiting on my phone line. What do I have to do?

  5. When I'm on the Internet, my Status Indicator Light is not turning green or yellow.

  6. ICM is no longer notifying me of phone calls. What do I do?

  7. When I'm dialed into the Internet, ICM does not notify me of calls and I get disconnected from the Internet.

  8. I need a new copy of the ICM software.

  9. I do not always get my caller's information. Why?

  10. Sometimes in my Call Notification Pop-ups, the caller's number is underlined and followed by a star. Why is this?

  11. Sometimes my callers are being prompted to re-enter my phone number, or their own. Why?

  12. I have a new telephone number. How do I get ICM to monitor my new number?

  13. I have changed my Internet Service Provider. Will this affect my ICM service?

  14. Can I use ICM on more than one computer?

  15. How do I customize my greetings?

  16. When I click on the buttons on my ICM software, I get an error message. What does that mean?

  17. My Setup button does not work. Why?

  18. Will ICM work with my operating system's Multiple User's settings?



  1. I've downloaded ICM, but it's still not working. Why?
  2. If you have downloaded ICM and it is still not working, please make sure that you have run the installation program to install the software.

    If you have successfully run the installation, then you should be able to open the software from your Windows Start Menu: Go to Programs, then into the Internet Call Manager folder, then click on Internet Call Manager.

    If you cannot find the software, please click here.

    Once you have installed or opened the software, please take note of the colour of the Status Indicator Light on your ICM software. When you are not connected to the Internet, this light should be black. This black light should turn yellow or green when you are connected to the Internet, indicating that your ICM software has been correctly configured and that ICM is able to monitor your calls.

    If the Status Indicator Light does not change when you're on the Internet, click here.

    The next step is to have someone call you when you are on the Internet. If you do not get an ICM pop-up notifying you of the call, ask the caller what they heard - was it a busy signal, continuous ringing, or an operator error message?

    If they heard a busy signal, this indicates that Call Forward Busy is not yet active on your phone line. If this is a new ICM account, remember that it will take 3 business days from the date you signed up for ICM to activate this feature. If it has been 3 business days since you signed up, and your ICM service has still not been activated, please call us at (513-565-4ICM (4426)).

    If, on the other hand, your caller heard continuous ringing, this indicates that you have Call Waiting on your phone line, and that it is not being disabled properly when you connect to the Internet.

    For help disabling Call Waiting, click here.

  3. What is my ICM number?
  4. Your ICM number is the number you used when you signed up for Internet Call Manager. It is generally your telephone number, complete with area code.

  5. I do not remember my ICM password. How do I change it?
  6. Your ICM password is the password you chose when you installed the software. If you wish to change your password, you may do so through your ICM software when it is connected to our system (when you see a green or yellow Status Indicator Light). Simply click the Setup button on your ICM Main Window, and then click Password. If you are getting an Invalid Password message, please go to Forgot Password? and follow the instructions there.

  7. I have Call Waiting on my phone line. What do I have to do?

  8. ICM requires the phone feature called Call Forward Busy (CFB) in order for you to be notified of incoming calls. In order for this to work properly, you need to disable your Call Waiting telephone feature while online. There is no need to worry; you can still use this feature when you are offline.

    The instructions below will allow Call Waiting to automatically disable each time you're online, and enable when you're offline:

    1. Double-click on the My Computer icon on your Windows desktop, then:
      • Windows 95, and 98 users: open the Dial-up Networking folder.
      • Windows Me users: open the Control Panel, then the Dial-up Networking folder.
      • Windows 2000 users: open the Control Panel, then the Network and Dial-up Connections folder.
      • Windows XP users: open the Control Panel, then Network Connections folder.
      • Windows NT users: double-click Dial-up Networking, click the Location button, and click the box beside the To disable call waiting, dial: text, and then select '*70' (refer to #4 below).
    2. Right-click once on your ISP icon. A pop-up menu should appear.
    3. In this menu, left-click on Properties.
    4. Before the telephone number that is displayed in the Phone number: field, enter '*70' followed by a comma and a space. As an example, this field should now read "*70, 555-1234" if 555-1234 is your Internet Service Provider's dial-up number.
    5. Click OK.
    6. Connect to the Internet and have someone call you to test ICM.

    Note: *70 should be replaced with 1170 if you are using a rotary phone

    These instructions may not work for all ISPs, but they should for the majority. If you are having any problems configuring your modem to disable Call Waiting, please contact your ISP for help.

    For AOL and CompuServe customers:

    1. Click Setup on the Sign On screen.
    2. Click Expert Setup on the Setup screen.
    3. On the Locations tab in the Connection Setup window you will see the AOL connection number(s). Click on a number to highlight and then click Edit. You will need to do this for each number in the list.
    4. In the Edit Number (Connection) window, select Dial [*70,] to disable call waiting. As an example, the complete number, as displayed under the heading Number, exactly as it will be dialed: should read "*70, 555-1234" if 555-1234 is the dial-up number.
    5. Click Close.
    6. Connect to the Internet and have someone call you to test ICM.

    Note: *70 should be replaced with 1170 if you are using a rotary phone

    About Call Waiting:

    Call Waiting is a telephone feature that is disabled on a per-call basis. Any call for which you dial the Call Waiting disable code *70 before the phone number, will have Call Waiting disabled, but only for the duration of that call. As soon as you hang up, your Call Waiting will be automatically re-enabled. The instructions above are designed to make your modem dial the disable code each time you connect to the Internet.

  9. When I'm on the Internet, my Status Indicator Light is not turning green or yellow.
  10. If the Status Indicator Light on your ICM software is not turning green or yellow when you are on the Internet, it may be because your software is not configured properly. To check this, please open the ICM software, and click on the Setup button. In the General menu, under the heading Connection Type there are three options:

    • Dial-up Connection - Use this option if you're using a dial-up connection (a modem and a regular phone line). If you're using AOL 6.0 for your Internet service, use this connection type as well.
      Note - If you are using a dial-up connection, and this connection type does not work, try the Local Area Network setting.
    • Local Area Network Connection - Use this option if you're using a dedicated Internet connection such as LAN, Cable, or DSL.
    • AOL Dial-up Connection - Use this option if you're using AOL 5.0 or earlier for your Internet service.

    STILL NOT GETTING A GREEN OR YELLOW LIGHT? If you are still not getting a green or yellow Status Indicator Light on your software, it is possible that your computer is protected behind a proxy, a gateway, a firewall, or even Parental Controls. We cannot guarantee that ICM will work under these conditions, however, we can give you some information that may help.

  11. ICM is no longer notifying me of phone calls. What do I do?

  12. The first thing you should do is take note of the colour of the Status Indicator Light on your ICM software when you're connected to the Internet. When your light is black, red or flashing red, ICM is not connecting to our system, and therefore is not able to monitor your phone line. If this is the case, please click here.

    If you have a green or yellow Status Indicator Light on your ICM software when you're on the Internet, and ICM is still not notifying you of phone calls, please ask your callers what they hear when they try to call you: a busy signal, continuous ringing or an operator message? If your callers are hearing a busy signal or an operator message, this indicates that the call forwarding feature on your phone line is not working properly. If your callers are hearing continuous ringing, this indicates that your call waiting is not being disabled properly in your modem dialer. If this is the case, please click here.

  13. When I'm dialed into the Internet, ICM does not notify me of calls and I get disconnected from the Internet.
  14. If an incoming call disconnects you from the Internet, this indicates that you may have Call Waiting on your phone line, and it is not being disabled properly in your modem dialer. For help disabling Call Waiting, please click here

  15. I need a new copy of the ICM software.
  16. You can download a new copy of the ICM software any time by clicking here. Follow the instructions as they are given to you. If you need any further help installing the software, please click here.

  17. I do not always get my caller's information. Why?
  18. Our software is designed to display the information that is sent along with the phone call by the telephone company. It is often the case, with many cellular or long distance telephone systems, that no such information is sent, or that this information is lost or replaced with other information as it passes through various telephone networks and switches. Unfortunately, these circumstances are beyond our control, and at this time, there is no way our system can get this information to display to you.

  19. Sometimes in my Call Notification Pop-ups, the caller's number is underlined and followed by a star. Why is this?
  20. When a phone call reaches our ICM server, the server looks for two pieces of information: the caller's number and the number from which the call was forwarded (which is your ICM number). If either of these numbers is missing, the caller will be prompted to enter the required information. If the call results in a pop-up, the caller's number will be underlined, denoting that the information was manually entered.

  21. Sometimes my callers are being prompted to re-enter my phone number, or their own. Why?

  22. When a phone call reaches our ICM server, the server looks for two pieces of information: the caller's number and the number from which the call was forwarded (which is your ICM number). If either of these numbers is missing, the caller will be prompted to enter the required information. If the call results in a pop-up, the caller's number will be underlined, denoting that the information was manually entered.

  23. I have a new telephone number. How do I get ICM to monitor my new number?

  24. As ICM accounts are specific to the phone number, and not the person nor the household, you will have to go back to our web site to sign up for a new account under the new phone number. To ensure you are using our most recent software release, please download the software when instructed to do so and install it using your new phone number. If you do not, your account will not be confirmed and no action will be taken on our end to activate your new ICM account.

  25. I have changed my Internet Service Provider. Will this affect my ICM service?

  26. Internet Call Manager is designed to work with most Internet Service Providers (ISPs) using a direct dial-up connection to the Internet. Changing ISPs should not affect your service greatly. If you do not get a green or yellow Status Indicator Light on your ICM software when connected to the Internet with your new ISP, you may have to change the configurations in your ICM software. For help with this, click here.

    If you have call waiting on your phone line, you will also have to make sure that your new modem dialler is set to disable your call waiting when you dial into the Internet.

    Once you have everything working under your new phone number, we ask you to contact us so we can transfer any remaining balance from your old ICM account to your new one.

  27. Can I use ICM on more than one computer?

  28. You can use ICM on any number of computers, as long as you are monitoring a single telephone line. To do this, simply download a new copy of the installation program onto the new computer, and double-click on it to start the installation process. For help downloading and installing this file, click here. Please be careful that the password used when installing the software on every machine is identical. Otherwise, not all copies of the software will be able to connect to our server and ICM will not truly be monitoring your phone line during your Internet sessions.

  29. How do I customize my greetings?

  30. You can customize your ICM greetings over the phone using our toll-free Custom Greetings number. This number can be found either by clicking the Setup button on your ICM software, and then clicking Custom Greetings, or by accessing your ICM Account Page.

  31. When I click on the buttons on my ICM software, I get an error message. What does that mean?

  32. The error you are getting when you click the buttons on your ICM software indicates that the software is unable to locate an Internet browser on your system. These buttons are simply meant to bring you to a specific section of our web site. To make these buttons operational would require fixing the file associations on your computer, however, these same pages can still be accessed directly from our web site.

  33. My Setup button does not work. Why?

  34. If you're using an older version of Windows 95, your operating system does not include some vital components needed for Y2K compatibility. Internet Call Manager, along with many other applications, requires that your system be Y2K compatible. If your ICM Setup button is not working, please access your system's missing components in one of the following ways:

    1. Install Microsoft Internet Explorer (version 4.0 or higher).
    2. Update your operating system to a later version of Windows 95, or to Windows 98.

    You can learn more about updating your system at the following site: http://www.microsoft.com

  35. Will ICM work with my operating system's Multiple User's settings?

  36. Yes, ICM will work with your computer's Multiple User's settings. Although there are various ways to install ICM for multiple users, we suggest that you install the software under each profile and use the same destination directory each time.

    When you customize your ICM software, remember that the changes you make could also affect the settings of other users. Depending on how you install ICM, shared settings may include Caller Logs, 'Individual' AutoActions, and Nicknames. Other settings are unique to each user (i.e. Transfer Numbers and 'All Callers' AutoActions).

    Please remember that the password used when installing ICM must ALWAYS be the same. If you have forgotten your ICM password, to change your password simply click the Setup button on your ICM Main Window, and then click Password. If you are getting an "Invalid Password" message, you can visit our Forgot Password link.

    If you experience difficulty installing ICM using the above method, an alternative could be to make a shortcut to the ICM.exe file, placing it in the "Startup" folder of the "All Users" profile folder. The user whose profile ICM is installed to will have a unique caller log. All other users will share a Caller Log.

    NOTE: When using multiple installations we suggest you consult your operating system's documentation for specific details.